inventory management

Unraveling Batch Manufacturing Records: Your Key to Quality Control & Compliance

Explore the essential role of Batch Manufacturing Records in ensuring quality control and regulatory compliance in the manufacturing industry, and learn how to effectively implement them in your operations.

A Batch Manufacturing Record (BMR) is often the unsung hero in the production process, yet it holds an integral role in ensuring quality and consistency in manufacturing.

This vital document meticulously records each step in the production of a specific batch of product, from the raw materials used to the final inspection. Understanding the importance of a BMR is crucial for those in the manufacturing industry. Are you ready to delve into the intricate world of Batch Manufacturing Records? Let’s break it down together.

Need to get your raw material and product inventory under control?

Try Craftybase - the inventory and manufacturing solution for DTC sellers. Track raw materials and product stock levels (in real time!), COGS, shop floor assignment and much more.
It's your new production central.

Start your 14 day free trial

What is a batch manufacturing record (BMR)?

A batch manufacturing record (BMR) is a comprehensive document that outlines the entire production process for a specific batch of a product. It serves as a detailed guideline for manufacturers to follow in order to ensure consistency and quality control throughout the manufacturing process.

The BMR includes information such as the ingredients or materials used, their quantities and sources, equipment used, procedures followed, and any testing or quality checks performed. It acts as a reference for not only the manufacturing team but also for regulatory bodies to ensure compliance with industry standards.

Having a well-documented BMR is essential for DTC brands, especially in the highly regulated industries such as food, pharmaceuticals, and cosmetics.

It provides a complete record of the production process, making it easier to trace any issues or recalls that may arise. Furthermore, having a detailed BMR allows for scalability as it provides a guide for future production runs to maintain consistency and quality.

What is a master formula record (MFR)? 

A master formula record (MFR) is a document that contains the detailed instructions for manufacturing a specific product. It includes all the necessary information to ensure that each batch of the product is consistent in terms of quality, ingredients, and quantities used.

The MFR typically includes details such as the name and description of the product, its intended use, specifications for raw materials and packaging, processing instructions, packaging and labeling requirements, and any quality control measures to be taken.

Why should small manufacturers adopt batch manufacturing record keeping?

In addition to being a regulatory requirement, maintaining batch manufacturing records offers several benefits for small manufacturers. It ensures consistency and quality control in production, reduces the risk of errors or recalls, and provides a complete record of the production process.

Moreover, keeping detailed batch manufacturing records can also help with inventory management, as it allows for better tracking and analysis of materials used. This can lead to cost savings and improved efficiency in the production process.

With the rise of DTC brands, maintaining proper batch manufacturing records is becoming increasingly important, as it not only helps with regulatory compliance but also contributes to building a strong brand reputation for consistency and quality among consumers.

GMP and batch manufacturing records

Good Manufacturing Practices (GMP) are a set of guidelines and standards that ensure the safety, quality, and consistency of products in manufacturing.

They apply to various industries, including food, pharmaceuticals, and cosmetics.

Having accurate batch manufacturing records is an important aspect of GMP compliance. These records serve as evidence that the product was manufactured according to the established procedures and specifications outlined in the master formula record. They also provide documentation for any changes or deviations made during the production process.

What should be included in a batch manufacturing record?

A batch manufacturing record should include the following information:

  • A unique batch number
  • Name and description of the product
  • Ingredients or materials used, their quantities, and sources
  • Equipment used in the production process
  • Detailed procedures followed
  • Quality control measures taken during production
  • Any changes or deviations made during production and how they were addressed
  • Packaging and labeling requirements

By including all of this information, a batch manufacturing record serves as a comprehensive guide for manufacturers to follow and ensures consistency and quality in each batch produced.

How to make batch codes for your manufacturing record

One essential component of batch manufacturing records is the batch code. These codes serve as unique identifiers for each production batch and are used throughout the manufacturing process to track and trace products.

To create a batch code, manufacturers generally use a combination of numbers, letters, and symbols that represent specific information about the product. This can include the date of production, lot number, or location of production. The key is to create a system that is consistent and easily identifiable for tracking purposes.

It is also important to keep detailed records of the batch codes used for each production run as this information can be crucial in case of any quality issues or recalls. Proper batch code management is essential for maintaining product traceability and complying with regulatory standards.

How to create a batch manufacturing record

One practical way to start creating batch manufacturing records is by using Excel templates.

This method provides a straightforward, customizable solution for manufacturers, particularly smaller ones, just beginning their journey toward proper record-keeping.

Excel’s cell-based structure can be easily tailored to the specific needs of each product batch, including sections for ingredients, quantities, sources, procedures, and quality checks.

Furthermore, Excel’s robust calculation and data analysis capabilities can be leveraged for basic inventory management, making it easy for manufacturers to monitor and optimize their use of resources.

Download our free batch manufacturing record template for Excel

While Excel provides a straightforward starting point for creating and managing batch manufacturing records, it has its limitations, particularly for growing businesses. As production scales up, managing an ever-increasing number of spreadsheets becomes a complex and time-consuming task. Spreadsheets can be prone to errors, difficult to audit, and offer limited collaboration capabilities.

They also lack the sophisticated real-time analytics that modern businesses need to make informed decisions. This is where batch manufacturing record software comes into play.

This specialized form of software is designed to seamlessly manage not just batch records, but the entire manufacturing process, making it a more scalable and efficient solution for growing businesses. With features like real-time data tracking, automated report generation, and compatibility with regulatory standards, batch manufacturing record software has the potential to transform your manufacturing workflow.

Benefits of batch manufacturing records software

Batch manufacturing records software, such as Craftybase, provides numerous benefits for DTC brands. Not only does it streamline and automate the process of creating and maintaining batch manufacturing records, but it also offers features such as inventory management, cost tracking, quality control, and production scheduling.

Additionally, dedicated software can integrate with other essential tools for small manufacturers like accounting software or e-commerce platforms, providing a centralized system for managing all aspects of the business. This can save time and effort while improving accuracy and efficiency.

Furthermore, batch manufacturing records software is designed to be scalable, making it an ideal solution for growing businesses. As production increases, the software can handle larger volumes of data and provide more advanced analytics and reporting capabilities to aid in decision-making.

Craftybase - the batch manufacturing record keeping solution for DTC sellers

Craftybase is a specialized software solution designed specifically for DTC brands in the handmade and manufacturing industry. It offers a user-friendly interface, intuitive features, and many integrations with popular ecommerce platforms like Etsy, Shopify, and Amazon.

With Craftybase, DTC brands can easily create and maintain accurate batch manufacturing records, track inventory levels, manage costs and expenses, ensure quality control, and schedule production. Furthermore, it offers real-time analytics to help businesses make data-driven decisions for growth and efficiency.

Craftybase’s batch manufacturing record feature allows users to create detailed records for each product batch, including all necessary information such as ingredients, quantities, procedures, and quality checks. It also allows for easy tracking of any changes or deviations made during production, ensuring compliance with regulations.

Experience the power of integrated inventory management, cost tracking, quality control, and production scheduling in one user-friendly platform. Why wait? Start your free trial today and discover how Craftybase can transform your business. Scale smarter, grow faster, and take control of your manufacturing processes with Craftybase.


In today’s highly competitive DTC market, maintaining proper batch manufacturing records is essential for small manufacturers to ensure consistency, quality control, and regulatory compliance.

By creating detailed master formula and batch manufacturing records, businesses can not only meet industry standards but also improve their overall production processes.

With the help of tools like Excel templates or dedicated software solutions, manufacturers can easily keep track of ingredients, quantities, procedures, and quality checks to maintain consistency and efficiency in every batch produced. So don’t overlook the power of proper batch record-keeping - it could make all the difference in your DTC brand’s success.

Nicole Pascoe Nicole Pascoe - Profile

Written by Nicole Pascoe

Nicole is the co-founder of Craftybase, inventory and manufacturing software designed for small manufacturers. She has been working with, and writing articles for, small manufacturing businesses for the last 12 years. Her passion is to help makers to become more successful with their online endeavors by empowering them with the knowledge they need to take their business to the next level.