Square handles your sales. Craftybase handles everything behind them — tracking your raw materials, calculating what each product actually costs to make, and pushing accurate stock levels back to Square automatically. No more guessing your prices or hand-counting inventory after market day.
*no credit card required
Trusted by makers worldwide
When you finish a batch or adjust your inventory in Craftybase, your Square stock levels update automatically. No more manually counting and updating quantities in Square after every production run or market day. Choose automatic sync for hands-off updates, or review changes in draft mode before they go live.
Combined with automatic order importing, you get a complete two-way connection: sales flow in from Square, and accurate stock levels push back out. Your inventory stays in sync without the spreadsheet juggle.
Square tells you what you sold. Craftybase tells you whether you made money on it. Build recipes that capture every material, labor minute, and overhead cost — then see your true margins at a glance. When material prices change, your product costs update automatically.
Most makers set prices by looking at what competitors charge. That's backwards — if you don't know your actual costs, you're just guessing. And guessing is how you end up busy but broke.
When a sale comes in from Square, Craftybase automatically deducts the raw materials used. You always know exactly what's on your shelves, what's running low, and what needs reordering — without counting jars or checking spreadsheets.
Whether you're prepping for a craft fair or filling wholesale orders, you'll have the confidence that you have enough materials to make what you need.
Build recipes for everything you make — from simple single-step products to multi-stage batches with components and sub-assemblies. When you log a manufacture, Craftybase deducts the materials, adds the finished goods to stock, and (with Stock Push) updates your Square quantities. One step, everything in sync.
Batch tracking and lot numbers come built in, so if you ever need to trace a product back to its ingredients — for a recall, a quality check, or your own peace of mind — the data is already there.
When tax time rolls around, you need your Cost of Goods Sold number for Schedule C. With Craftybase, it's already calculated — based on your actual material costs, labor, and production data. No more scrambling through receipts or reverse-engineering a year's worth of purchases.
Pull reports on margins by product, expenses by category, and inventory valuations. The kind of visibility that turns "I think I'm making money" into "I know exactly where I stand."
*no credit card required
Import orders automatically and sync stock levels across all your channels — so you never oversell or run out of stock.
Built for makers, not warehouses
Most inventory tools are built for warehouses and retail chains. Craftybase is built for people who make things — soap, candles, jewelry, ceramics, food, skincare, you name it. Recipes, batch manufacturing, material tracking, and cost calculations are built in from the start. Not bolted on as an afterthought.
No long-term contracts. No enterprise pricing. Plans that scale with your business, from kitchen table to production studio.
I'm impressed with the ability to track minute quantities of essential oils and other materials used in multiple products. I love the conversion from purchase to tracking units, and love the ability to make components and recipes.
Craftybase makes it easy to create my formulas and automatically calculates what I need to use, when to re-order, how much it costs me to make my products, and so much more. I literally could not function without it!
This report makes tax time almost enjoyable. No more lists and spreadsheets — I just run the report for the time I need, and it's done!
Craftybase has given me the tools amp; resources to accurately track my materials, recipes, and inventory. I love that I can build out my recipes and make adjustments to see my cost in real time.
We do not know what we would do without this application. Spreadsheets and confusing documents is a thing of the past now!
I love that the app keeps track of how much material I have on hand and how much it costs me exactly… This allows me to really know how much my products cost me to make and how much I should charge.
My favourite feature is the software's ability to calculate the cost of our products in real-time, taking into account the increase in the costs of raw materials.
Craftybase is an instrumental part of our bookkeeping. Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
I love that Craftybase keeps track of the cost of materials over time including shipping. As costs creep up I can make sure my product prices reflect that reality.
Craftybase allows us to be lean with our materials inventory so we won't have any overage of inventory. It provides a great easy-to-use analysis of COGS to help us better manage our margins.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
It's super important that we can record and trace ingredient lots and production batches. Craftybase has made this process streamlined and easy to stay organized.
Square Inventory Management FAQ
Craftybase connects to your Square store in two directions. Orders flow in automatically — every time you make a sale through Square POS or Square Online, it shows up in Craftybase and your material stock adjusts accordingly. Going the other way, Stock Push sends your finished goods quantities back to Square whenever you complete a production run or adjust inventory. The result is a two-way sync that keeps everything accurate without manual data entry.
Yes. Craftybase's Stock Push feature automatically updates your Square product quantities when you complete a manufacture, adjust stock, or fulfill an order. You can choose between automatic mode (quantities sync as soon as they change) or draft mode (review changes before they go live). This keeps your Square stock accurate without the manual work of updating each product by hand.
Absolutely. Whether a sale comes through Square POS at a craft fair or through your Square Online store, it flows into Craftybase the same way. Your inventory stays accurate across both channels, and Stock Push keeps your Square quantities updated no matter where the sale happened.
It takes about two minutes. From your Craftybase dashboard, click to connect Square, authorize the connection in your Square account, and you're done. Your products and orders start importing automatically. There's no technical setup, no API keys to manage, and no third-party middleware required.
Square is excellent for selling, but it doesn't know what goes into your products. It can't track your raw materials, calculate your true production costs, or tell you whether you're actually making money on each item. If you're a maker who manufactures what you sell, you need that layer between "I bought supplies" and "I made a sale" — and that's exactly what Craftybase provides.
Your Square store handles the selling. Let Craftybase handle everything behind it.
*no credit card required
