Stop guessing what your candles cost to make.Finally know your numbers.
Craftybase is candle inventory software that tracks your wax, fragrance oils, wicks, and jars — then calculates your exact cost per candle, auto-deducts materials when you pour a batch, and keeps your COGS ready for tax time. Built for makers, not accountants.
Loved by the world’s most successful candle makers, including…
Most candle makers set prices by checking what competitors charge. That’s backwards. If you don’t know what it actually costs you to make a candle — fragrance load, wax weight, wick, jar, and your time — you’re just guessing. And guessing is how makers end up busy but broke.
Craftybase calculates a pricing suggestion for every candle you make using your exact, real material costs. When fragrance oil prices spike, your cost per candle updates automatically. You’ll always know whether you’re actually making money before you list.
See how pricing guidance works →Craftybase frees up my time to focus more on customer engagement and driving sales. It’s basically 50 spreadsheets and two employees all wrapped up into one easy to use platform.
With Craftybase, every candle order is assigned a material usage cost based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over year-end counts, you’ll build up your COGS tally as you make and sell — throughout the year, in the background, without extra effort.
Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based small candle manufacturers.
Track my COGS automatically →Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
Candle compliance and inventory tracking in the same place — because Craftybase makes every product and material fully traceable.
All you need to do: Log material purchases with lot numbers, and associate those lot numbers with your manufacture records. Then, Craftybase creates a purchase-to-sale, GMP and CPSC traceability solution for your candle making business.
Generate a full report in seconds that shows exactly which orders contain a particular lot or batch of material — so that even when you have to recall a product or replace a faulty material, you already know which orders were affected.
Craftybase imports your candle orders automatically each night from every channel you sell on. When an order comes in, materials are deducted from stock based on your candle recipes, and your finished goods inventory updates in real time.
No more copying order numbers between tabs. No more guessing which materials are tied up in unfulfilled orders. And if something goes wrong — a cancellation, damaged stock, a lost shipment — our inventory adjustment tools handle it without breaking your records.
Give me this all-in-one dashboard →Being able to manage our inventory and accurately assess our cost of goods has allowed us to scale our business with confidence.
Fragrance oil prices change constantly. Wax costs go up. Shipping costs fluctuate. Craftybase ties every purchase to the specific materials you bought, so your per-candle costs update automatically when supplier prices change — no manual recalculation required.
You can also associate expenses with specific products or orders, so you can see your true, exact profit margins for everything you sell.
Bye, Excel — I won't miss you →Craftybase helps me sleep better at night! I'm no longer worried about whether I have enough material on hand to fulfill my orders.
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of all your material inventory (with photos!) that are always available online, wherever you are.
Maintain full purchase histories without trying, and even have Craftybase auto-calculate your rolling average unit prices.
Plus, you can create recipes for commonly used combinations of materials, with recommended pricing and detailed profit margin calculations for each recipe. You can even track the hidden costs of making sub-assemblies using components.
Tiana from Winding Wick Candles uses Craftybase to manage her candle recipes and track fragrance inventory across multiple bins in her Texas storefront - eliminating the double and triple ordering issues she faced with spreadsheets.
Not sure about your fragrance load per candle? Use our free candle fragrance load calculator to calculate the right fragrance oil percentage for your wax type. Or if you're just getting started, our candle inventory spreadsheet is a free template to get your materials organised before moving to software.
Holy crisps, this sounds amazing →Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Stop guessing whether your candle business is actually profitable. Craftybase generates reports that give you the full picture: Profit and Loss by product, Inventory Valuation, Expenditure & Revenue, and Schedule C (COGS) for tax time — all pulled from the data you’re already entering.
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Show me the money →Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Everything a candle business needs to know its numbers
Everything in one place
Daily Imports from Etsy, Amazon, Wix and more...
Pricing Guidance
Cost of Goods Sold (COGS)
Reports & Charts
Low Stock Alerts
No credit card required. Cancel anytime.
Trusted by makers worldwide
Dear maker...
Hi there, makers! I’m Nicole, and I started Craftybase in 2011 as a way to help small batch makers get more insight into (and control over) the manufacturing side of their business.
Since the very beginning, store owners like you have helped shape Craftybase’s features and functionality. These days, there are more than 3,000 makers using Craftybase all over the world.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on inventory management, manufacturing, materials calculations, and so much more. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Craftybase is inventory and manufacturing software built specifically for small-batch candle makers who produce products from raw materials — wax, fragrance oils, wicks, dyes, and containers — and need accurate per-candle costing, batch tracking, and COGS reporting without building spreadsheets from scratch.
It's designed for:
Craftybase is not designed for retail-only resellers, service businesses, or large-scale manufacturers with complex ERP requirements. If you make candles from raw materials and need to know what each one truly costs to produce, it's built for you.
Candle making inventory software should track raw materials like wax, fragrance oils, wicks, dyes, and containers alongside your finished candle products. Key features include recipe management (so you can define exact material quantities per candle), automatic stock deductions when you log a production run, cost-per-candle calculations, lot and batch traceability for compliance, and integration with sales channels like Etsy and Shopify. Craftybase includes all of these features and is used by thousands of candle makers worldwide.
In Craftybase, you add each material (wax, fragrance oil, wicks, dye, jars, labels) as a separate inventory item with its own unit of measurement — pounds for wax, ounces for fragrance, individual count for wicks. When you create a candle recipe, you specify exactly how much of each material goes into one candle. Then each time you log a production batch, Craftybase automatically deducts the right quantities from your material stock and adds the finished candles to your product inventory.
Yes. Craftybase calculates your cost per candle automatically based on the actual prices you paid for materials. When you set up a candle recipe with quantities for wax, fragrance, wicks, and containers, Craftybase uses your real purchase history to determine the material cost per unit. It even factors in labor time and overhead if you choose. This means your per-candle cost updates automatically when supplier prices change — so your pricing guidance always reflects reality.
Craftybase tracks lot numbers from your material suppliers all the way through to the finished candles you sell. When you purchase fragrance oils or wax, you log the supplier's lot number. When you manufacture a batch of candles, Craftybase links those lot numbers to the specific production run. If a customer reports an issue or a supplier issues a recall, you can generate a traceability report in seconds showing exactly which candles were made with that lot — and which customers received them.
A spreadsheet requires you to manually update every stock level, recalculate costs when prices change, and build your own formulas for COGS. With dedicated candle inventory software like Craftybase, stock levels update automatically when you log purchases, production runs, and sales. Your cost per candle recalculates in real time. Orders import automatically from Etsy, Shopify, and other channels. And you get traceability, low-stock alerts, and financial reports without building anything from scratch.
Yes. Craftybase connects directly with Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. Your candle orders import automatically each day. When an order comes in, Craftybase deducts the raw materials used based on your recipes, updates your finished goods stock, and for Shopify and Etsy, pushes updated stock quantities back to your listings — keeping everything in sync without manual work.
Fragrance load refers to the percentage of fragrance oil used relative to the weight of wax in a candle — typically 6–10% depending on wax type. In Craftybase, you define the exact fragrance oil quantity in each candle recipe (in ounces or grams per unit). Craftybase then tracks your fragrance oil inventory separately from your wax, deducting the correct quantity each time you log a production batch. When fragrance oil prices change, your per-candle cost updates automatically across every product that uses that fragrance.
COGS (Cost of Goods Sold) for a candle business is the total cost of materials consumed to produce the candles sold in a given period — including wax, fragrance oils, wicks, dyes, containers, labels, and any direct labor. Candle makers need COGS for their Schedule C tax return and to understand true product profitability. Craftybase calculates COGS automatically using your purchase history and recipe data, building the figure in the background as you manufacture and sell, so you're never scrambling at year end.
14 days free. No credit card required. Cancel anytime.
