Candle Making Software
Burning the candle at both ends?Let us help you.
Craftybase handles your candle inventory management (plus COGS, expenses, pricing and taxes) so you can spend more time making — and making money.
Loved by the world’s most successful candle makers, including…
What’s most important to your ✨candle business success✨ right now?
Decide how much to charge with built-in
Pricing Guidance
Craftybase math-magically generates pricing suggestions for every product you make, using your exact cost of materials and labor. Now you can price your candle products confidently (and avoid undercharging), track your profit margins, and know you’re making enough money to grow your business.
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Effortlessly keep track of your
Cost of Goods Sold (COGS)
With Craftybase, every order is assigned a material usage cost that’s based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over EOY counts, you'll build up your COGS tally during the year as you make and sell. Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based small manufacturers.
Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
Stay compliant with transparency &
traceability
There’s no need to manage your compliance requirements separately from your inventory — because Craftybase makes all your products and materials fully traceable.
All you need to do: Log material purchases with lot numbers, and associate those lot numbers with your manufacture records. Then, Craftybase creates a purchase-to-sale, GMP and CPSC traceability solution for your candle making business.
Generate a full report in seconds that shows exactly which orders contain a particular lot or batch of material — so that even when you have to recall a product or replace a faulty material, you already know which orders were affected.
Track all your orders, products & stock
in one place
Whatever happens, Craftybase has you covered. Our powerful inventory adjustments capabilities can handle any stock change — including cancellations, damage, and stock loss.
Plus, automatically import your orders and products from sales channels, and see detailed profit breakdowns for orders (including material costs and expenses).
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Log & categorize your
expenses
Track both direct and indirect expenses in Craftybase, using as many custom categories as you like. Purchases are associated with your materials, so that your unit pricing and inventory asset value are automatically calculated based on landed actual costs.
You can also associate expenses with products or orders, allowing you to see your true, exact profit margins for everything you sell.
Being able to categorize expenses and see where each project is costing me has helped me to understand my business and pinpoint areas of high value or expense.
Automatically sort, search, and
manage inventory
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of all your material inventory (with photos!) that are always available online, wherever you are.
Maintain full purchase histories without trying, and even have Craftybase auto-calculate your rolling average unit prices.
Plus, you can create recipes for commonly used combinations of materials, with recommended pricing and detailed profit margin calculations for each recipe. You can even track the hidden costs of making sub-assemblies using components.
Tiana from Winding Wick Candles uses Craftybase to manage her candle recipes and track fragrance inventory across multiple bins in her Texas storefront - eliminating the double and triple ordering issues she faced with spreadsheets.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Generate useful reports
for business insight, taxes & more
Be your bookkeeper’s new favorite client — or just be a better bookkeeper for yourself. Craftybase generates traditional, bookkeeper-friendly reports that slice and dice your data into useful insights. Reports include Profit and Loss, Expenditure & Revenue, Inventory Valuation, and Schedule C (COGS).
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Candlemakers tell us these are their favorite features 👇
Everything in one place
- Finally: your sales, stock, and financial data in one safe place. Your data is accessible from any Internet-enabled device, and always securely backed up.
Daily Imports from Etsy, Amazon, Wix and more...
- Stop manually copying over numbers from screens to spreadsheets! Craftybase automatically imports your products and orders each night, so you’re ready to start your day.
Pricing Guidance
- Know exactly how much it costs to make your candle products! Our smart Pricing Guidance feature keeps you on top of your margins and profits, even when your COGS change
Cost of Goods Sold (COGS)
- Track your cost of goods sold in real time, using the data you enter. We'll even generate the numbers you need for your Schedule C at the touch of a button.
Reports & Charts
- Always know how well your candle store is doing with detailed, useful reports. No one likes staring at stacks of numbers — so we present your vital stats using easy-to-understand charts and graphs.
Low Stock Alerts
- Track your exact material and product stock levels, so you know exactly when you need to order more supplies or make more product to list on your sales channels. Don't run out of stock ever again, and keep those sales rolling in!
Trusted by makers worldwide
Watch Wade from Black Tie Barn Candles explain more about Craftybase...
Dear maker...
Hi there, makers! I’m Nicole, and I started Craftybase in 2011 as a way to help small batch makers get more insight into (and control over) the manufacturing side of their business.
Since the very beginning, store owners like you have helped shape Craftybase’s features and functionality. These days, there are more than 3,000 makers using Craftybase all over the world.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on inventory management, manufacturing, materials calculations, and so much more. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Frequently Asked Questions About Candle Inventory Software
- What features should candle making inventory software have?
- Candle making inventory software should track raw materials like wax, fragrance oils, wicks, dyes, and containers alongside your finished candle products. Key features include recipe management (so you can define exact material quantities per candle), automatic stock deductions when you log a production run, cost-per-candle calculations, lot and batch traceability for compliance, and integration with sales channels like Etsy and Shopify. Craftybase includes all of these features and is used by thousands of candle makers worldwide.
- How do I track wax, fragrance oils, and wicks in inventory?
- In Craftybase, you add each material (wax, fragrance oil, wicks, dye, jars, labels) as a separate inventory item with its own unit of measurement — pounds for wax, ounces for fragrance, individual count for wicks. When you create a candle recipe, you specify exactly how much of each material goes into one candle. Then each time you log a production batch, Craftybase automatically deducts the right quantities from your material stock and adds the finished candles to your product inventory.
- Can I calculate cost per candle with inventory software?
- Yes. Craftybase calculates your cost per candle automatically based on the actual prices you paid for materials. When you set up a candle recipe with quantities for wax, fragrance, wicks, and containers, Craftybase uses your real purchase history to determine the material cost per unit. It even factors in labor time and overhead if you choose. This means your per-candle cost updates automatically when supplier prices change — so your pricing guidance always reflects reality.
- How does Craftybase handle batch tracking for candles?
- Craftybase tracks lot numbers from your material suppliers all the way through to the finished candles you sell. When you purchase fragrance oils or wax, you log the supplier's lot number. When you manufacture a batch of candles, Craftybase links those lot numbers to the specific production run. If a customer reports an issue or a supplier issues a recall, you can generate a traceability report in seconds showing exactly which candles were made with that lot — and which customers received them.
- How is candle inventory software different from a spreadsheet?
- A spreadsheet requires you to manually update every stock level, recalculate costs when prices change, and build your own formulas for COGS. With dedicated candle inventory software like Craftybase, stock levels update automatically when you log purchases, production runs, and sales. Your cost per candle recalculates in real time. Orders import automatically from Etsy, Shopify, and other channels. And you get traceability, low-stock alerts, and financial reports without building anything from scratch.
- Does Craftybase integrate with Etsy and Shopify for candle sellers?
- Yes. Craftybase connects directly with Etsy, Shopify, Amazon, WooCommerce, Square, Squarespace, Wix, Faire, and PayPal. Your candle orders import automatically each day. When an order comes in, Craftybase deducts the raw materials used based on your recipes, updates your finished goods stock, and for Shopify and Etsy, pushes updated stock quantities back to your listings — keeping everything in sync without manual work.