How to Download Your Tax Totals from Etsy (2026 Guide)

Good news: you can download your tax totals from Etsy. The not-so-great news? Etsy scatters your financial data across several different reports, and the navigation has changed significantly since the platform’s early days.

Last updated: April 2026

This guide covers the current Etsy UI — everything through Shop Manager > Finances — and explains which files you need and where to find them. We’ll also cover the 1099-K reporting threshold changes, which have shifted every year since 2022.

What financial records do you actually need?

Etsy sellers need three records for tax purposes: gross income, platform fees and expenses, and the sales tax Etsy collected and remitted on your behalf.

Before you start downloading CSV files, it helps to know what you’re looking for. For tax purposes, Etsy sellers typically need three categories of information:

• Income — your gross sales minus any refunds
• Fees and expenses — Etsy’s listing fees, transaction fees, and payment processing fees
• Sales tax collected — amounts Etsy collected and remitted on your behalf (which you don’t owe to the state)

Each of these lives in a different place inside your Etsy account.

Will you receive a 1099-K from Etsy?

Etsy issues a 1099-K if your payments exceed the year’s IRS threshold — $2,500 for 2025, dropping to $600 for 2026.

Etsy (and Etsy Payments) is a third-party settlement organization, which means they’re required to file 1099-K forms with the IRS when sellers hit certain payment thresholds.

The IRS has revised these thresholds every year:

If you’re preparing your 2025 taxes, Etsy should have issued a 1099-K if you received more than $2,500 in payments through Etsy Payments. For 2026, the planned threshold is $600 — though the IRS has delayed this rule multiple times, so check IRS.gov for the latest before filing.

One thing that never changes: whether or not you receive a 1099-K, all Etsy income is taxable and must be reported. The form is just a reporting mechanism, not a license to under-report.

Downloading your Monthly Statements (Etsy fees)

Your monthly billing statements are the most important download for tracking Etsy’s fees as a deductible business expense. These show listing fees, transaction fees, payment processing fees, and any Etsy Ads charges.

1. Log in to Etsy and go to Shop Manager
2. Click Finances in the left sidebar
3. Select Monthly statements
4. Use the month/year selector to choose the billing period you need
5. Click Download CSV to save the file

You’ll need to repeat this for each month in your tax year — 12 downloads if you’re working through a full calendar year. Each file contains an itemized breakdown of every fee charged to your account that month.

A tip that saves time: download all 12 files before you open any of them. That way you’re not toggling back and forth between Etsy and your spreadsheet.

Downloading your Payment Account history (income)

This is where you find your gross sales figures. Etsy Payments now processes all orders on the platform — the old “Direct Checkout” system was retired years ago, and standalone PayPal is no longer a payment method for new Etsy listings.

1. In Shop Manager, click Finances
2. Select Payment Account
3. Look for a Download or Export button at the top right
4. Choose your date range (January 1 to December 31 for a calendar tax year)
5. Download as CSV

This file shows each payment deposited, any refunds issued, and the net amounts. Your annual gross sales figure lives here.

Downloading your Orders CSV

The Orders CSV gives you line-item detail: what sold, when, at what price, and how much sales tax Etsy collected and remitted. It’s also useful for calculating your Cost of Goods Sold for Etsy.

1. In Shop Manager, click Orders
2. Use the date filter to set your tax year
3. Click the Export button (usually top right)
4. Select Download CSV

If you track your materials and production costs in Craftybase’s Etsy inventory software, it calculates COGS automatically as you sell — so you’re not manually cross-referencing spreadsheets when tax time arrives.

What about sales tax?

Etsy collects and remits sales tax for most US states under marketplace facilitator laws, so you don’t owe that amount to the state yourself.

Etsy automatically collects and remits sales tax for most US states under marketplace facilitator laws. You don’t collect or remit that portion yourself — Etsy handles the whole process.

But you do need to know those amounts so you can correctly report your gross sales versus net sales. Your accountant may ask for them, especially if you sell in multiple states.

The Orders CSV includes columns for “Order Sales Tax” and “Shipping Sales Tax” showing what Etsy collected on each order. Your actual taxable income is your gross sales minus the Etsy-remitted sales tax. That money passed through your account, but it was never really yours to keep.

Understanding the fees in your monthly statement

Your billing statement will show several different line items. Here’s what they mean:

• Listing fee — $0.20 per listing, charged when listed and every four months after
• Transaction fee — 6.5% of the sale price (including shipping if the buyer paid for it)
• Payment processing fee — typically 3% + $0.25 per transaction (varies by country)
• Etsy Ads — if you run ads, these appear as separate line items
• Offsite Ads — a percentage of sales that came from Etsy’s offsite advertising network

If any of these numbers look unfamiliar, the Complete Guide to Etsy Fees breaks them all down with examples and shows how the fees compound on a typical order.

Schedule C and your Etsy deductions

All the fees from your monthly statements are deductible as business expenses on Schedule C. That includes listing fees, transaction fees, and payment processing fees — but not the sales tax Etsy remits on your behalf (since that was never your income).

Your gross sales from the Payment Account CSV goes on Line 1 of Schedule C. Your total Etsy fees are deductible expenses. And your COGS — the cost of materials and labor that went into what you sold — is calculated separately on Part III.

If you’re new to Schedule C, our guide to COGS for handmade sellers explains how to calculate it correctly.

Is there a simpler way to get these numbers?

Yes — inventory software like Craftybase imports your Etsy orders, tracks material costs, and generates the COGS reports you need for Schedule C automatically.

Downloading 12 monthly statements, cross-referencing them with your Orders CSV, and organizing everything into a format your accountant can use takes hours. For most Etsy sellers, it’s the part of tax season they dread most.

Craftybase’s Etsy integration automatically imports your orders and fees, tracks your material costs, and generates COGS reports — the exact numbers you need for Schedule C. Instead of downloading files and building spreadsheets, you pull a report and hand it to your accountant.

If you’re spending an afternoon every January piecing together your Etsy financials, it’s worth seeing whether software can take that off your plate.

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