Craftybase tracks your essential oils, fragrance concentrates, and carrier oils across every formula — so you always know your true cost per blend, what materials you have left, and when to reorder before you run short.
Most fragrance makers know their recipes by heart, but tracking what went into each production run — and what it left in stock — is another story. A spreadsheet can hold your formulas. It can't automatically update your inventory every time you make a batch.
Craftybase stores each fragrance blend as a recipe with exact ingredient quantities. When you log a production batch, it deducts your essential oils, carrier oils, fragrance concentrates, wax, and packaging from stock automatically. Your material levels are always current, and your finished goods inventory builds as you make.
I have all of my products set up with their recipes and components, so when I need to manufacture, I just add a manufacture record and all the material stock gets updated automatically.
Essential oil prices fluctuate constantly. A blend that cost you $4.50 to make six months ago might cost $6 today. If you set your prices once and haven't revisited them since, you could be selling at a loss without realizing it.
Craftybase calculates your true cost per unit using your actual purchase history — not guesswork. When you update an ingredient price after a supplier increase, every product that contains that ingredient recalculates automatically. Your COGS is always accurate, and your pricing stays grounded in what your materials actually cost you.
The cost of goods like the second I saw it... that was my main pain point. I needed to know am I charging enough for the stuff that I'm making.
Running out of a signature essential oil mid-order is a problem that's hard to recover from — especially when supplier lead times run two weeks or more. Most fragrance makers discover the shortage only when they go to fill an order.
Craftybase lets you set a reorder point on every material — the stock level that triggers a low stock alert. When your lavender essential oil or sandalwood fragrance concentrate dips below the threshold, you get notified in time to reorder before production stops. You can also see at a glance how many batches of each product you can still make from current stock.
I need to make sure that we have stuff on shelves, and that we don't run out, and that I'm also not buying way too much stuff — money tied up on the shelves.
A lot of fragrance makers price based on what competitors charge. The problem is that your formula might use twice the amount of a premium essential oil. Copying someone else's price doesn't mean you're covering your costs.
Craftybase shows you the exact material cost for every product — including labour and overhead if you add them. You can see your recommended retail price, your wholesale price, and your margin at a glance. When you change a supplier or reformulate a blend, your pricing guidance updates automatically so you always know your real numbers.
Small-batch makers who manufacture aromatic products from raw fragrance materials and need to know exactly what each blend costs.
If you're working with essential oils, fragrance oils, or carrier oils across multiple formulations — Craftybase tracks the numbers so you can focus on the craft.
Essential oil blenders making custom aromatherapy products
Reed diffuser and wax melt makers selling on Etsy or Shopify
Natural perfumers working with complex fragrance formulas
Soap and candle makers who track fragrance oils as part of their recipes
Bath and body formulators managing multiple aromatic product lines
Fragrance makers who have outgrown spreadsheets and need real inventory tracking
Inventory software for aromatics and fragrance makers is a tool that tracks raw materials — essential oils, carrier oils, fragrance oils, wax, alcohol, bottles, and labels — alongside the finished products you make from them. It calculates how much each blend costs to produce, deducts materials automatically when you log a production batch, and updates your finished goods stock when orders come in. Craftybase is built for exactly this workflow — it handles the recipe-based manufacturing that fragrance makers, essential oil blenders, reed diffuser producers, and perfumers rely on.
Craftybase uses a recipe (or bill of materials) system where you define the ingredients in each fragrance blend — including essential oils, carrier oils, fragrance concentrates, wax, or alcohol — with the exact quantities per batch. When you log a production run, Craftybase automatically deducts the material quantities from your stock and creates the corresponding finished goods inventory. This means your material levels stay accurate without manual calculations, and you always know what you can manufacture next based on what you have on hand.
Craftybase calculates your cost per unit automatically using your actual purchase history. Every time you buy essential oils, fragrance oils, carrier oils, or packaging materials, you enter the price you paid per unit of measure. Craftybase applies these real prices to your recipes, so the cost of each blend reflects what your materials actually cost you — not an estimate. This is especially useful for fragrance makers where premium essential oil prices fluctuate significantly. If an oil goes up in price, your per-unit cost updates automatically.
Yes. Craftybase lets you define materials in whatever unit of measure fits your workflow — millilitres, grams, ounces, drops, or any other unit. You can buy a 500ml bottle of carrier oil and use it across multiple recipes in millilitre quantities. Craftybase tracks how much you have left and alerts you when stock drops below your reorder threshold. This is particularly useful for aromatics makers who work with expensive essential oils in small volumes across many formulations.
Yes. Craftybase integrates with Etsy, Shopify, Amazon, WooCommerce, Square, and other sales channels. Orders from these platforms import automatically into Craftybase, where material usage is deducted and COGS is calculated for each sale. For fragrance makers selling reed diffusers, essential oil blends, or perfumes across multiple channels, this means your inventory stays accurate without any manual order entry. Your COGS accumulates throughout the year and rolls up into a single figure for tax time.
Craftybase is used by essential oil blenders, reed diffuser makers, natural perfumers, aromatherapy product businesses, wax melt producers, and bath and body formulators. Most are small-batch makers who manufacture their own products from raw fragrance materials and sell on Etsy, Shopify, at markets, or wholesale. Craftybase is designed for makers who need recipe-based costing, material inventory tracking, and multi-channel order management — not for retail fragrance resellers or large-scale manufacturers needing enterprise ERP systems.
Start a free 14-day trial — no credit card required. Connect your Etsy or Shopify shop, build your first fragrance recipe, and see your true COGS in minutes.
Start your free trial →