How to Download Your CSV File from Etsy (Step by Step)

Running an Etsy shop is exciting, but keeping track of your data can sometimes feel overwhelming. Etsy’s reporting is….underwhelming (to say the least!) leaving you limited by the information you have on what is working and not working so well for your shop.

That’s where CSV files come in: these files can help you get control of your data from Etsy and slice-n-dice it so you can make better business decisions for your Etsy business.

If you’re an Etsy seller wondering how to make sense of your stats and finances or improve your shop’s efficiency, knowing how to download, and open a CSV file is essential.

This blog will explain everything you need to know about Etsy CSV files and how they can supercharge your shop management.

What is a CSV File and Why Do You Need It?

A CSV (Comma-Separated Values) file is a type of data file that organizes data into a standard format that spreadsheets can read and open. It’s great for transferring data, and also for downloading data for analysis.

CSV files downloaded from Etsy can help you:

• Break Down Your Sales Performance: Understand top-selling items, seasonal trends, and pricing strategies.
• Track Inventory: Keep tabs on your stock levels.
• Streamline Finances: Export records and share them with your accountant to simplify tax time.
• Analyze Customer Behavior: Identify patterns in customer orders for better-targeted marketing.

Arming yourself with these insights can make a huge difference in how you grow and optimize your shop.

Types of CSV Downloads Etsy Offers

Etsy gives sellers the flexibility to download different types of data. Here are the main CSV file types available for download:

Listing Data

This contains information about your active listings, like item titles, descriptions, prices, quantity, tags, and materials. It’s perfect for analyzing inventory or preparing for bulk updates.

Sold Transactions

This file provides detailed records of orders, including payment methods, item costs, SKUs, and customer details. It’s great for financial tracking and customer insights.

Monthly Statements These show your earnings, Etsy fees, and other financial details, helping you stay on top of your income and expenses.

Etsy Payments Data

This includes payment deposits, making it helpful for reconciling your accounts.

Each of these CSV types holds unique information that can empower you to run your Etsy shop more effectively.

How to Download a CSV File from Etsy (Step-by-Step)

Etsy makes downloading your CSV files simple and accessible. Follow these straightforward steps:

Downloading Listing Data

To export data on your active listings:

1. Log into your Etsy account on Etsy.com.
2. Navigate to Shop Manager in the top-right corner.
3. Click on Settings and select Options.
4. Go to the Download Data tab.
5. Under “Currently for Sale Listings,” select Download CSV. The file will automatically save to your computer.

This CSV file will include details such as titles, descriptions, prices, currency codes, quantities, tags, materials, image URLs, and SKU numbers (if applicable) for your active listings.

Downloading Sold Transactions

To export data on your sold orders:

1. Log into your Etsy account and go to Shop Manager.
2. Head to Settings > Options.
3. Select the Download Data tab.
4. Under “Orders,” use the dropdown menus to choose:​ CSV Type: (e.g., “Order Items,” “Orders,” “Etsy Payments Sales,” or “Etsy Payments Deposits”)​ Month and/or Year: Specify the time frame for the data you wish to download. To download data for an entire year, leave the month selection blank.​
5. Once selected, click Download CSV, and it will save to your device.

This spreadsheet will include information such as payment methods, item prices, item titles, and SKU numbers (if you’ve added them).

Downloading Monthly Statements

To obtain your financial summaries:

1. Sign in to your Etsy account and go to “Shop Manager.”​
2. Navigate to “Finances” > “Monthly statements.”​
3. Select “View all monthly statements.”​
4. Choose the year and month you’re interested in.​
5. Click “Generate CSV.”​
6. You’ll receive an email when the CSV file is ready. Follow the link in the email to download your file.

This CSV file will contain all activity within your Payment account for the selected month, including sales, fees, taxes, and other transactions.

Pro Tip: Make sure to name and organize your downloaded files properly. Staying organized can save you time when referencing these files in the future.

What Can You Do with Your Etsy CSV File?

Once you’ve downloaded your CSV file, the possibilities are endless! Here’s how you can make the most of this data:

1. Analyze Performance

Import the CSV file into spreadsheet software like Excel, Google Sheets, or Numbers to visualize your shop’s performance. For example, create charts to identify trends in your sales over time.

1. Simplify Inventory Management

Quickly identify which products are running low and need a stock update. This can be crucial for planning seasonal promotions or restocking popular items.

1. Collaborate with Your Accountant

Hand over your financial data in an easy format to simplify bookkeeping and tax filing.

1. Plan for Growth

Use insights from your transaction history to craft more targeted marketing strategies. For example, if customers frequently purchase multiple specific items, offer them as a bundle or suggest them through cross-selling.

Alternatives to Wrangling Etsy CSV Files

Not a fan of wrestling with spreadsheets or trying to interpret raw data? Say hello to Craftybase—the perfect software for Etsy sellers looking to simplify their business operations.

What is Craftybase?

Craftybase is an all-in-one inventory and bookkeeping platform designed for Etsy businesses like yours. It automatically connects to your Etsy shop, pulling data directly for you (no CSV wrangling required).

Here’s why it’s better than using CSV files:

• Live Inventory Monitoring

  Track stock levels and costs automatically in real-time.

• Automated Expense Tracking

  Link your expenses and orders to offer a full accounting view.

• Business Insight Reports

  Get clear, actionable insights without spending hours crunching the numbers.

• Sales Tracking

  Discover your best-selling products and identify customer trends.

If you’re ready to spend less time on spreadsheets and more time creating, Craftybase can be a game-changer.

Explore Craftybase or sign up for a free trial today to see how it works!

In Conclusion

Your Etsy shop deserves to run as efficiently as possible, and staying on top of your data with CSV files is an easy way to make that happen. Whether you’re analyzing sales trends, managing your inventory, or helping your accountant at tax time, these files are a goldmine of valuable insights.

Don’t want to go it alone? Try Craftybase instead for effortless, automated data management. Simplify your shop’s workflow and take your Etsy business to the next level.

Want to make your shop data work harder for you? Download your latest CSV files now or check out Craftybase for streamlined management.