Bookkeeping software for yourPayPal Business
The all-in-one package designed for handmade PayPal stores. Track material and product stock, calculate COGS for Schedule C, log expenses, and keep your pricing on track.
Are you a Handmade at PayPal seller and are looking for a solution to help you track your bookkeeping? Craftybase is a powerful bookkeeping application designed specifically with the needs of small manufacturers in mind. We are unique in that we track both your material and product stock levels, allowing you to keep real time tabs on your inventory levels - you'll never run low on supplies or product again. Using our powerful inventory and COGS calculations, allowing you to instantly generate accountant ready reports for tax time with confidence. With daily automatic importing from your PayPal store, your battles with spreadsheets have finally come to an end! Read on below to see how we can help you take your PayPal business to the next level.
How Craftybase helps PayPal sellers
Everything in one place
- Your sales, stock and financial data are all in the one place and accessible from any internet enabled device (our industry standard backups ensure your data is extremely safe).
Daily Imports from PayPal
- Stop manually copying over numbers from PayPal screens to spreadsheets - there is a now an easier and better way! We automatically import of all your PayPal products and orders each night ready for the start of your day.
Pricing Guidance
- Know exactly how much it costs to produce your PayPal products - our pricing guidance feature means you'll always be on top of your margins and profits.
Cost of Goods Sold (COGS)
- Track your cost of goods sold in real time using the data you enter. We'll even generate the numbers you need for your Schedule C at the touch of a button.
Reports & Charts
- Keep your finger on the pulse and know how well your PayPal store is doing, with our extensive and detailed reports. Charts and graphs show you your vital stats in an easy to understand way.
Low Stock Alerts
- Track your exact material and product stock levels, so you know exactly when you need to order more supplies or make more product to list on PayPal. Don't run out of stock ever again and keep those sales rolling in!
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Frequently asked questions
What is Craftybase?
Craftybase is inventory and manufacturing software built for small-batch product makers. It tracks both your raw material stock and your finished product inventory, calculates your cost of goods sold (COGS) automatically as you manufacture, and syncs orders from connected sales channels including PayPal. At tax time, you can pull accountant-ready COGS reports directly from Craftybase — no manual spreadsheet reconciliation needed.
Does Craftybase import PayPal orders automatically?
Yes. Craftybase connects directly to your PayPal account and imports your sales orders daily. Each imported order updates your product inventory automatically, so your stock levels stay accurate without any manual entry. You can also review and match imported orders to your products inside Craftybase to ensure your records stay clean.
Can I track my materials and COGS with PayPal as my payment processor?
Yes. Craftybase’s COGS tracking works independently of your payment processor. You log your raw material purchases, create recipes linking materials to finished products, and record manufacturing runs. Craftybase calculates your cost per unit and deducts materials from stock automatically. When PayPal orders import, each sale is matched against your product inventory — giving you a real-time cost-of-goods picture regardless of how your customers pay.
Do I need to be a manufacturer to use Craftybase with PayPal?
Craftybase is designed for businesses that make products from raw materials — soap makers, candle makers, jewelers, bakers, and similar product businesses. If you buy finished goods wholesale and resell them, Craftybase’s manufacturing features won’t add much value. But if you produce your own goods and accept payment via PayPal, Craftybase gives you the inventory and costing layer that PayPal doesn’t provide on its own.
Can Craftybase help me prepare my COGS for tax time?
Yes. Craftybase generates a COGS report that shows your total cost of goods sold for any date range — exactly what your accountant needs for Schedule C or business tax filing. Because Craftybase tracks material costs and manufacturing throughout the year, the report reflects your actual production costs rather than a year-end estimate, which means fewer surprises at tax time.