Bakery Inventory Software
Cottage bakers and home bakeries are often underpricing without realising it. Craftybase is bakery inventory software that tracks ingredients, recipe costing, orders, and production in one place, so you can price with confidence and stop living in spreadsheets.
Bakery inventory software tracks ingredients, recipe costs, and production batches, automatically deducting flour, sugar, butter, and eggs from stock each time you log a bake.
Also called a bakery inventory management system, it’s an all-in-one platform that tracks raw ingredients, manages production batches, handles customer orders, and calculates per-item costs for small bakery businesses. Unlike general retail inventory tools, bakery software handles recipe-based manufacturing — when you log a production batch, it automatically deducts the correct quantities of each ingredient from your stock. Craftybase is bakery inventory software built for home bakers, cottage bakers, and small bakeries who need accurate ingredient tracking, per-item cost calculations, production planning, and COGS reports for tax time.
Need the operations side instead — multi-channel order pipeline, custom cake intake, wholesale onboarding? See our bakery management software page. If you're scheduling bakes and tracking batch records, see our bakery production software instead.
Not ready for software? Start with our free bakery costing spreadsheet, bakery inventory spreadsheet, or free cake pricing calculator.
Craftybase calculates a suggested retail and wholesale price for every product you make, based on your actual ingredient costs, labor time, and target margin. Price every cake, loaf, and batch with confidence — and know exactly which products are making you money.
Without Craftybase I would not be able to run my business properly. It tracks all my ingredients to the gramme so I can confidently price my products knowing that everything is correct and I can trace all my products to each supplier.
With Craftybase, every order is assigned a material usage cost that’s based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over EOY counts, you’ll build up your COGS tally during the year as you make and sell. Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based cottage bakers, home bakeries, and small bakery businesses.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
No credit card required · Takes about 15 minutes to set up
Allergen tracking is one of the most important things a baker can get right. FDA regulations require Big 9 allergen disclosure (milk, eggs, wheat, peanuts, tree nuts, soybeans, fish, shellfish, sesame) — and if a customer has a reaction, you need to know exactly which batch it came from and what was in it.
Craftybase makes this straightforward. Log ingredient purchases with lot numbers and associate them with your manufacture records. You get a full ingredient-to-sale traceability trail for every order — whether you need it for a customer inquiry, a market compliance check, or your own peace of mind.
Generate a report in seconds that shows which orders used a specific ingredient lot — so if you ever need to contact customers or recall a product, you already know who was affected.
Custom orders are where most bakers lose money without realising it. Every wedding cake is different — tier count, dietary requirements, decoration complexity, delivery. Craftybase lets you build per-order cost breakdowns so you know your true ingredient cost before you quote, not after.
Track orders from sales channels automatically, see detailed profit breakdowns per order (including material costs and expenses), and handle cancellations, stock adjustments, and last-minute changes without losing track of where you stand.
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Track every cost in your bakery — ingredient purchases, packaging, equipment, market stall fees, gas, delivery — using as many custom categories as you like. Purchases are linked to your ingredients, so your per-batch cost and inventory value update automatically as prices change.
You can also tie expenses to specific products or orders, so you can see the true profit margin on every cake, dozen of cookies, and wholesale order you fulfil.
Being able to categorize expenses and see where each project is costing me has helped me to understand my business and pinpoint areas of high value or expense.
Know exactly how many batches you can produce from your current stock — before you start baking. Craftybase shows you your on-hand ingredient quantities against your recipe requirements, so you can plan your production runs without running short mid-bake.
Scale recipes up or down and your ingredient requirements update automatically. Log a completed production batch and your stock levels deduct in real time. No manual math, no spreadsheet formulas — just an accurate picture of what you have and what you can make.
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of every ingredient and packaging item (with photos) — available online from the kitchen, the market stall, or wherever you are.
Maintain a full purchase history without trying, with Craftybase auto-calculating rolling average unit prices as butter, flour, and sugar prices shift over the year.
Plus, you can build recipes for commonly used ingredient combinations — ganache, fondant, doughs, fillings — with recommended pricing and detailed profit margin calculations for each. Use components to track sub-assemblies like a sourdough starter or a base cake that goes into multiple finished products.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Be your bookkeeper’s new favorite client — or just be a better bookkeeper for yourself. Craftybase generates traditional, bookkeeper-friendly reports that slice and dice your data into useful insights. Reports include Profit and Loss, Expenditure & Revenue, Inventory Valuation, and Schedule C (COGS).
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Everything a small bakery needs to run like a business, not a hobby
Everything in one place
Daily Imports from Etsy, Amazon, Wix and more...
Pricing Guidance
Cost of Goods Sold (COGS)
Reports & Charts
Low Stock Alerts
Trusted by makers worldwide
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
KittyKitty
Without Craftybase I would not be able to run my business properly. It tracks all my ingredients to the gramme so I can confidently price my products knowing that everything is correct and I can trace all my products to each supplier.
LorraineLorraine
Craftybase is bakery inventory software for small-batch bakers and artisan food businesses who track ingredients, manage production recipes, and need accurate COGS reporting.
Craftybase is inventory and production management software built specifically for small-batch bakeries and artisan food businesses.
It's designed for:
Craftybase is not designed for retail-only businesses that don't manufacture products, large-scale industrial bakeries with complex ERP needs, or POS/front-of-house restaurant operations.
Dear baker...
Hi there! I’m Nicole, and I started Craftybase in 2011 as a way to help small-batch food and product businesses get more insight into (and control over) the production side of what they do.
Bakers have been part of Craftybase from the very start — tracking ingredient costs, managing recipes, and getting COGS right for tax time. Today, bakers across the U.S., UK, and Australia use Craftybase every day to stay on top of their numbers and run a real business, not just a side hustle.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on ingredient tracking, recipe costing, and everything else that keeps your bakery running smoothly. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Most general inventory tools aren't built for bakeries. A point-of-sale system tracks what you sold, not what it cost you to make. A spreadsheet handles one recipe fine, but breaks the moment ingredient prices change or you add a second sales channel. Here's what actually matters when you're evaluating bakery inventory software:
Generic accounting tools like QuickBooks weren't built around recipes and material deductions. Restaurant POS systems track sales, not the cost of making a batch. The closer your software fits how a bakery actually works — ingredients in, recipes out, orders flowing through — the less time you spend forcing it to do something it wasn't designed for.
No credit card required · 14-day full-featured trial
