Alternative to Bake Diary
Craftybase makes inventory tracking a piece of cake 🍰.
Like Bake Diary, Craftybase handles your inventory management (plus COGS, expenses, pricing and taxes) so you can spend more time making — and making money.
What’s most important to your ✨bakery business success✨ right now?
Decide how much to charge with built-in
Pricing Guidance
Craftybase math-magically generates pricing suggestions for every product you make, using your exact cost of materials and labor. Now you can price your bakery products confidently (and avoid undercharging), track your profit margins, and know you’re making enough money to grow your business.
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Effortlessly keep track of your
Cost of Goods Sold (COGS)
With Craftybase, every order is assigned a material usage cost that’s based on your complete inventory history. So instead of wrangling Excel spreadsheets and stressing over EOY counts, you'll build up your COGS tally during the year as you make and sell. Craftybase calculations are GAAP compliant and use IRS-approved methods, making our COGS tracking ideal for U.S.-based small manufacturers.
Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
Stay compliant with transparency &
traceability
There’s no need to manage your compliance requirements separately from your inventory — because Craftybase makes all your products and materials fully traceable.
All you need to do: Log material purchases with lot numbers, and associate those lot numbers with your manufacture records. Then, Craftybase creates a purchase-to-sale, GMP and CPSC traceability solution for your small bakery business.
Generate a full report in seconds that shows exactly which orders contain a particular lot or batch of material — so that even when you have to recall a product or replace a faulty material, you already know which orders were affected.
Track all your orders, products & stock
in one place
Whatever happens, Craftybase has you covered. Our powerful inventory adjustments capabilities can handle any stock change — including cancellations, damage, and stock loss.
Plus, automatically import your orders and products from sales channels, and see detailed profit breakdowns for orders (including material costs and expenses).
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Log & categorize your
expenses
Track both direct and indirect expenses in Craftybase, using as many custom categories as you like. Purchases are associated with your materials, so that your unit pricing and inventory asset value are automatically calculated based on landed actual costs.
You can also associate expenses with products or orders, allowing you to see your true, exact profit margins for everything you sell.
Being able to categorize expenses and see where each project is costing me has helped me to understand my business and pinpoint areas of high value or expense.
Automatically sort, search, and
manage inventory
Meet the last inventory system you’ll ever need. Keep sortable, searchable lists of all your material inventory (with photos!) that are always available online, wherever you are.
Maintain full purchase histories without trying, and even have Craftybase auto-calculate your rolling average unit prices.
Plus, you can create recipes for commonly used combinations of materials, with recommended pricing and detailed profit margin calculations for each recipe. You can even track the hidden costs of making sub-assemblies using components.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Generate useful reports
for business insight, taxes & more
Be your bookkeeper’s new favorite client — or just be a better bookkeeper for yourself. Craftybase generates traditional, bookkeeper-friendly reports that slice and dice your data into useful insights. Reports include Profit and Loss, Expenditure & Revenue, Inventory Valuation, and Schedule C (COGS).
Plus, our Popular Product and High Revenue Customer reports give you insight into where your time and focus will yield the best results. And with Instant Profitability Guidance, you can see a full profit breakdown of any of your products or orders.
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
Bakers tell us these are their favorite features 👇
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Everything in one place
- Finally: your sales, stock, and financial data in one safe place. Your data is accessible from any Internet-enabled device, and always securely backed up.
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Daily Imports from Etsy, Amazon, Wix and more...
- Stop manually copying over numbers from screens to spreadsheets! Craftybase automatically imports your products and orders each night, so you’re ready to start your day.
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Pricing Guidance
- Know exactly how much it costs to make your bakery products! Our smart Pricing Guidance feature keeps you on top of your margins and profits, even when your COGS change
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Cost of Goods Sold (COGS)
- Track your cost of goods sold in real time, using the data you enter. We'll even generate the numbers you need for your Schedule C at the touch of a button.
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Reports & Charts
- Always know how well your bakery store is doing with detailed, useful reports. No one likes staring at stacks of numbers — so we present your vital stats using easy-to-understand charts and graphs.
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Low Stock Alerts
- Track your exact material and product stock levels, so you know exactly when you need to order more supplies or make more product to list on your sales channels. Don't run out of stock ever again, and keep those sales rolling in!
| Feature | Bake Diary | Craftybase |
|---|---|---|
| Order Management | ✅ | ✅ |
| Recipe Management | ✅ Basic | ✅ Advanced (BOM) |
| Batch Tracking | ❌ | ✅ |
| Raw Material Inventory | ❌ | ✅ |
| COGS Calculations | ❌ | ✅ |
| Packaging & Labor Costs | ❌ | ✅ |
| Expiry Date Tracking | ❌ | ✅ |
| Sales Channel Integrations | ❌ None | ✅ Etsy, Shopify, more |
| Financial Reports & Tax Prep | ❌ | ✅ |
| Food Safety Traceability | ❌ | ✅ |
| Supports Non-Baking Products | ❌ Baking only | ✅ Any handmade products |
Dear baker...
Hi there, makers! I’m Nicole, and I started Craftybase waaay back in 2011 as a way to help small batch makers get more insight into (and control over) the manufacturing side of their business.
Since the very beginning, store owners like you have helped shape Craftybase’s features and functionality. These days, there are more than 3,000 makers using Craftybase all over the world.
I’d love for you to give Craftybase a try and see how much time and struggle it saves you on inventory management, manufacturing, materials calculations, and so much more. You can start your free, full-featured 14-day trial by clicking here — no credit card or commitment required.
Bake Diary vs Craftybase
How does Craftybase differ from Bake Diary?
Craftybase is a comprehensive inventory and bookkeeping solution tailored specifically for small-batch makers, including home bakers, crafters, and handmade product businesses. While Bake Diary focuses exclusively on baking professionals, Craftybase supports a wider variety of product types and offers deeper tools for raw material tracking, cost of goods sold (COGS), and production-level inventory management.
Is Craftybase suitable for bakers?
Absolutely! Many home and small commercial bakers use Craftybase to manage ingredient tracking, batch recipes, pricing, and sales across multiple platforms. Craftybase helps bakers get real-time inventory insights and maintain accurate financial records—critical for growing a baking business.
Can Craftybase handle recipes and batches like Bake Diary?
Yes. Craftybase allows you to create detailed recipes (called "BOMs" or Bill of Materials), track batch production runs, and calculate exact ingredient costs and yields. You can even factor in packaging and labor to determine real profit margins.
Does Craftybase connect with ecommerce platforms?
Craftybase offers automatic integrations with popular platforms like Etsy, Shopify, Square, and WooCommerce. This means your sales, stock levels, and customer data can sync automatically—reducing manual entry and improving accuracy. Bake Diary currently does not offer ecommerce integrations.
What kind of financial tracking does Craftybase include?
Craftybase includes built-in expense tracking, COGS calculation, and tax time reports, so you can manage both your inventory and finances in one place. Bake Diary focuses more on order and recipe management, without integrated financial tools.
Can I track ingredient stock and expiry dates in Craftybase?
Yes. Craftybase lets you track ingredient stock levels, batch numbers, expiry dates, and reorder points—ideal for maintaining food safety standards and avoiding spoilage. Bake Diary offers recipe management but does not include detailed raw material tracking.
Is Craftybase compliant with food safety regulations?
Craftybase’s traceability features help you stay compliant with food safety standards by tracking material lot numbers and production batches. This enables you to conduct recalls and audits if necessary—something Bake Diary does not currently support.
How much does Craftybase cost compared to Bake Diary?
While Bake Diary offers a lower entry price point, Craftybase includes more advanced features for inventory management, costing, and ecommerce automation, making it a better long-term solution for growing businesses. Flexible plans are available based on your business needs.