Square handles your sales. QuickBooks handles your accounting. But neither knows what goes into your products. Craftybase sits in the middle — tracking your raw materials, calculating what each product actually costs to make, and syncing accurate COGS and inventory valuations to QuickBooks. No more manual journal entries or guessing your numbers at tax time.
*no credit card required
Trusted by makers worldwide
Every time you make a sale through Square POS or Square Online, it shows up in Craftybase automatically. Your raw materials deduct based on your recipes, finished goods stock adjusts, and your production costs stay current. No manual data entry, no copy-pasting between systems.
Sell at a craft fair on Saturday, and by Monday morning your material levels, stock counts, and cost data are already up to date — ready to sync to QuickBooks.
Craftybase calculates your true Cost of Goods Sold based on actual material costs, labor, and overhead — then syncs those numbers directly to QuickBooks Online. No more manual journal entries or month-end scrambles to reconcile your inventory accounts.
Your accountant gets clean, accurate data. You get your evenings back. And when tax time rolls around, your Schedule C numbers are already there.
Square tells you what you sold. QuickBooks tells you what you spent. But neither can tell you whether you actually made money on each product. Build recipes in Craftybase that capture every material, labor minute, and overhead cost — then see your true margins at a glance.
Most makers set prices by looking at what competitors charge. That's backwards — if you don't know your actual costs, you're just guessing. And guessing is how you end up busy but broke.
When a sale comes in from Square, Craftybase automatically deducts the raw materials used. You always know exactly what's on your shelves, what's running low, and what needs reordering — without counting jars or maintaining separate spreadsheets.
Material purchase costs feed directly into your COGS calculations, which then sync to QuickBooks. One connected flow from purchase to sale to tax return.
When tax time rolls around, you need your Cost of Goods Sold number for Schedule C. With Craftybase, it's already calculated — based on your actual material costs, labor, and production data. And because it syncs to QuickBooks, your accountant sees the same numbers you do.
Pull reports on margins by product, expenses by category, and inventory valuations. The kind of visibility that turns "I think I'm making money" into "I know exactly where I stand."
*no credit card required
Import orders automatically and sync stock levels across all your channels — so you never oversell or run out of stock.
How it works
Square captures your in-person and online sales. Craftybase tracks what goes into every product — materials, labor, overhead — and calculates your true costs. QuickBooks keeps your books clean with accurate COGS and inventory valuations synced automatically.
No middleware. No Zapier workarounds. No copy-pasting between systems. Just a clean flow from sale to cost to tax return.
Built for makers, not warehouses
Most inventory tools are built for warehouses and retail chains. Craftybase is built for people who make things — soap, candles, jewelry, ceramics, food, skincare, you name it. Recipes, batch manufacturing, material tracking, and cost calculations are built in from the start. Not bolted on as an afterthought.
No long-term contracts. No enterprise pricing. Plans that scale with your business, from kitchen table to production studio.
I'm impressed with the ability to track minute quantities of essential oils and other materials used in multiple products. I love the conversion from purchase to tracking units, and love the ability to make components and recipes.
Craftybase makes it easy to create my formulas and automatically calculates what I need to use, when to re-order, how much it costs me to make my products, and so much more. I literally could not function without it!
This report makes tax time almost enjoyable. No more lists and spreadsheets — I just run the report for the time I need, and it's done!
Craftybase has given me the tools amp; resources to accurately track my materials, recipes, and inventory. I love that I can build out my recipes and make adjustments to see my cost in real time.
We do not know what we would do without this application. Spreadsheets and confusing documents is a thing of the past now!
I love that the app keeps track of how much material I have on hand and how much it costs me exactly… This allows me to really know how much my products cost me to make and how much I should charge.
My favourite feature is the software's ability to calculate the cost of our products in real-time, taking into account the increase in the costs of raw materials.
Craftybase is an instrumental part of our bookkeeping. Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
I love that Craftybase keeps track of the cost of materials over time including shipping. As costs creep up I can make sure my product prices reflect that reality.
Craftybase allows us to be lean with our materials inventory so we won't have any overage of inventory. It provides a great easy-to-use analysis of COGS to help us better manage our margins.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
It's super important that we can record and trace ingredient lots and production batches. Craftybase has made this process streamlined and easy to stay organized.
Square + QuickBooks Integration FAQ
Craftybase connects to both Square and QuickBooks Online directly — no middleware or Zapier required. Orders flow in from Square automatically, Craftybase calculates your true product costs based on recipes and material usage, and then syncs your COGS and inventory valuations to QuickBooks. The result is a clean, connected flow from sale to tax return.
Yes. Craftybase calculates your Cost of Goods Sold based on actual material costs, labor, and production overhead, then syncs those figures directly to QuickBooks Online. No manual journal entries. Your accountant sees accurate numbers without you having to reconcile anything by hand.
Absolutely. Whether a sale comes through Square POS at a craft fair or through Square Online, it flows into Craftybase the same way. Your material stock adjusts, your costs calculate, and the COGS data syncs to QuickBooks. It works the same for both in-person and online sales.
Square is excellent for selling, and QuickBooks is excellent for bookkeeping — but neither knows what goes into your products. They can't track your raw materials, calculate your true production costs, or tell you whether you're actually making money on each item. Craftybase is the manufacturing and inventory layer that connects them — turning your sales data into accurate cost data your accountant can use.
Yes. Craftybase's Stock Push feature automatically updates your Square product quantities when you complete a manufacture, adjust stock, or fulfill an order. You can choose between automatic mode or draft mode (review changes before they go live). So your Square store always shows accurate availability.
Your Square store handles the selling. QuickBooks handles the books. Let Craftybase connect the dots.
*no credit card required
