Etsy Bookkeeping Software
Make your Etsy bookkeeping easierusing Craftybase
Craftybase handles your tedious and time consuming Etsy bookkeeping tasks, tracking your revenue, expenses and COGS so you can spend more time making — and making money.
Loved by the world’s most successful handmade makers, including…
Pricing Guidance
Craftybase uses your exact cost of materials and labor to generate pricing suggestions for every product you make. Use our software to be more confident with your pricing and ensure that you are making the profit margins you need to take your business to the next level.
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Cost of Goods Sold (COGS)
Our calculations are GAAP compliant, using IRS approved methods and are suitable for most small manufacturers. Each order is automatically assigned a material usage cost based on your complete inventory history: rather than wrangling excel spreadsheets and stressing over EOY counts, you'll be building up your COGS tally during the year as you make and sell.
Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
Compliance & Traceability
There is no need to track your compliance requirements separately to your inventory: Craftybase provides you with full traceability of all products and materials. Log purchases with lot numbers and associate with your manufacture records to create a purchase-to-sale, GMP and CPSC traceability solution for your handmade manufacturing business. Generate a full report in seconds that shows exactly which orders contain a particular lot batch of material - perfect to handle material faults and product recalls!
Product & Order Management
Our powerful inventory adjustments capabilities can handle any stock change including cancellations, damage and stock loss situations. Automatically import your orders and products from sales channels, and see detailed profit breakdowns for orders that include your material costs and incurred expenses.
Craftybase has helped track my customer orders, how much they cost and how much they cost me to make them, keeping me on top of my orders which is so important to my little business.
Expense Tracking
Direct and indirect expenses can be tracked in Craftybase, using as many custom categories as you like. Purchases are associated with your materials, so that accurate up-to-the-minute unit pricing and inventory asset value is automatically calculated based on landed actual costs. Expenses can be associated with products or with orders, allowing you to see your exact profit margins for everything you sell.
Being able to categorize expenses and see where each project is costing me has helped me to understand my business and pinpoint areas of high value or expense.
Automated inventory management
Keep sortable, searchable lists of all your material inventory with photos - available online, whereever you are. Maintain full purchase histories and have Craftybase auto calculate your rolling average unit prices. Create recipes for commonly used combinations of materials, with associated recommended pricing guidance and detailed profit margin calculations. Track the hidden costs of making sub-assemblies using components.
Being able to easily add and subtract materials from my master inventory based on daily sales is invaluable in keeping organized & proactive. Managing inventory was a painful, manual, and inaccurate process before I discovered Craftybase.
Powerful reporting
Generate traditional, bookkeeper-friendly reports to provide you with the detail you need to be on top of your business: Profit and Loss, Expenditure & Revenue, Inventory Valuation, Schedule C (COGS). Our popular product and high revenue customer reports gives you the visibility you need to make better decisions for your business. Instant profitability guidance feature allows you to see a full breakdown on any of your products or orders.
Craftybase, overall, has helped me streamline my inventory expenses, keep consistent unit costs and allowed me to see through the Reports section, my business grow each year.
How Craftybase helps Etsy sellers
Everything in one place
- Your sales, stock and financial data are all in the one place and accessible from any internet enabled device (our industry standard backups ensure your data is extremely safe).
Daily Imports from Etsy Handmade
- Stop manually copying over numbers from Etsy screens to spreadsheets - there is a now an easier and better way! We automatically import of all your Etsy products and orders each night ready for the start of your day.
Pricing Guidance
- Know exactly how much it costs to produce your Etsy products - our pricing guidance feature means you'll always be on top of your margins and profits.
Cost of Goods Sold (COGS)
- Track your cost of goods sold in real time using the data you enter. We'll even generate the numbers you need for your Schedule C at the touch of a button.
Reports & Charts
- Keep your finger on the pulse and know how well your Etsy store is doing, with our extensive and detailed reports. Charts and graphs show you your vital stats in an easy to understand way.
Low Stock Alerts
- Track your exact material and product stock levels, so you know exactly when you need to order more supplies or make more product to list on Etsy. Don't run out of stock ever again and keep those sales rolling in!
Craftybase helped us make sure we were accounting for everything in our prices, and helped us quickly test what would happen if we changed suppliers to upgrade some of our materials.
Trusted by makers worldwide
Frequently asked questions
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What is Craftybase?
Craftybase is inventory and manufacturing software built specifically for small makers — tracking both material and product stock levels so you always know what you have on hand. It connects directly to your Etsy store, imports orders daily, and automatically calculates your COGS throughout the year. At tax time, you can generate accountant-ready Schedule C reports in seconds, with no spreadsheet work required.
What is CSV on Etsy?
CSV files are the format for most data you’ll download from Etsy — orders, revenue, and transaction history. Many accountants and bookkeepers will ask you for CSV downloads to prepare your financial and tax filings. With Craftybase, you no longer need to locate and download these files manually: Craftybase imports your data directly from Etsy’s servers on a daily basis.
How do you do bookkeeping on Etsy?
Etsy bookkeeping requires tracking revenue, expenses, and cost of goods sold outside of Etsy itself — Etsy’s built-in reports are a starting point, but a dedicated system is needed for accurate tax filings. You can start with pen and paper or a spreadsheet, but as your business grows you’ll want dedicated software like Craftybase that integrates directly with Etsy, automates your COGS calculations, and generates the reports your accountant needs.
Does Craftybase track material costs and COGS for Etsy sellers?
Yes. Craftybase tracks your raw material purchases, assigns costs to each product you make using recipe-based costing, and calculates a running COGS total as Etsy orders come in. This approach — building COGS throughout the year rather than estimating at year-end — is GAAP-compliant and means your Schedule C figures are accurate and audit-ready without any manual calculation.