Etsy + Square Inventory Management

One inventory for your Etsy shop and your Square market booth

Most makers who sell at craft fairs run Square on their phone and Etsy on their laptop — with a spreadsheet trying to bridge the gap. Craftybase replaces that spreadsheet. We import orders from both your Etsy shop and your Square POS, deduct raw materials via your recipes, and keep your stock accurate across both channels automatically. Sell out of a soap bar at Saturday's market — your Etsy listing updates before Sunday morning.

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Craftybase integrates with Etsy and Square for inventory management

Trusted by makers worldwide

Built for makers who sell in person AND online — not just one or the other

Orders from Etsy and Square, in one place

Craftybase pulls in orders from your Etsy shop and your Square POS automatically. Every sale — whether it's a customer clicking "buy" on Etsy or tapping their card at your market booth — triggers the right material deductions via your recipes. Your raw material stock always reflects what you've actually used, and your Etsy listings stay accurate even after a busy market weekend.

Automatic order imports from both Etsy and Square
Material deductions via recipes and batch production tracking
Finished goods stock updated after every sale on either channel
Change history and audit trail across all inventory movements

Know what to restock before your next market

After a busy market day on Square, you need to know exactly which supplies are running low — before your Etsy shop sells what you can't make. Craftybase tracks your raw materials in real time, sends low-stock alerts when supplies dip below your thresholds, and tells you what you can still produce from what's on your shelf. So Monday morning means restocking with confidence, not guessing.

Real-time material stock levels across both channels
Low stock alerts before you run short of supplies
See how many units you can still make from current stock
COGS calculated automatically — ready for tax time

Raw material inventory tracking and reorder alerts for Etsy and Square sellers

Ready to stop managing your market booth and Etsy shop on separate systems?

Connect both channels, set up your recipes, and let Craftybase keep your stock straight — whether you sell in person or online.

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Craftybase connects everywhere you sell

Import orders automatically and sync stock levels across all your channels — so you never oversell or run out of stock.

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Is Craftybase right for you?

Who uses Craftybase to manage Etsy and Square inventory?

Craftybase is inventory and manufacturing software built specifically for small-batch makers who sell across multiple channels. If you sell handmade products on Etsy and at craft fairs or markets via Square, this is the system built for your workflow.

It works best for:

Soap and bath product makers — track lye, oils, and fragrance inventory at the batch level. When soap sells at Saturday's market via Square, your Etsy stock updates automatically so you're not overselling what you no longer have.
Candle makers — manage wax, wicks, and fragrance oil usage across both channels. After a busy craft fair weekend, Craftybase tells you exactly what to reorder before your next production run.
Jewelry makers — track wire, findings, and gemstone stock. A sale via Square at a pop-up market deducts the right components so your Etsy listings reflect what you can still make.
Food and skincare makers — manage ingredient batches and keep your in-person Square sales separate from online Etsy orders — while sharing one accurate picture of your supplies.
Any handmade seller running Etsy and Square in parallel who's tired of updating stock by hand after every market day.

Craftybase is not designed for large-scale resellers who don't manufacture their own products, or for enterprise manufacturers who need a full ERP system.

How to manage inventory across Etsy and Square

There are three common ways makers handle Etsy and Square inventory management: manual spreadsheets, disconnected channel tools, or a maker-first system like Craftybase.

Option 1: Spreadsheets (free, but it breaks down fast)

Export orders from Etsy, manually tally what sold at the market via Square, update your spreadsheet, adjust material counts. Works for tiny catalogs with rare sales — but falls apart the moment you have a busy weekend. Miss a row and you're selling soap on Etsy that you physically don't have. And your spreadsheet still doesn't know your lye supply is almost out.

Option 2: Managing each channel separately

Some makers keep their Etsy and Square stock completely separate and manually rebalance after each market. It works until it doesn't — one oversold batch and you're scrambling to cancel orders or source materials at the last minute. And you're still not tracking what things actually cost to make.

Option 3: Craftybase (maker-first inventory)

We import orders from Etsy and Square, deduct raw materials via your recipes, update finished goods, and give you a single accurate view of what you can make and sell — whether your next sale happens online or at a market. Built for batch production, made-to-order, and the specific workflow of makers who sell in more than one place. Learn more about Etsy inventory management and Square inventory management.

Stop updating your Etsy stock by hand after every market day. Get accurate, automatic inventory tracking built for makers who sell in person and online.

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Etsy + Square Integration FAQ

Common questions about managing Etsy and Square inventory

Can I manage Etsy and Square inventory in one place?

Yes — that's exactly what Craftybase is built to do. Connect your Etsy shop and your Square account, and Craftybase imports orders from both automatically. Every sale on either platform triggers the right material deductions via your recipes, so your stock stays accurate across both channels without manual updates.

How does Craftybase handle Square POS sales alongside Etsy orders?

Square POS sales flow into Craftybase the same way Etsy orders do — automatically, on a daily basis. Whether a customer taps their card at your market booth or clicks "buy" on your Etsy listing, the order shows up in Craftybase and your material stock adjusts accordingly. You get a unified view of everything sold, no matter where the sale happened.

If I sell out of something at a craft fair via Square, will my Etsy listings update?

Yes. As Square sales import into Craftybase, your raw materials are deducted and your finished goods stock is updated. With Stock Push enabled for Etsy, Craftybase pushes the updated quantities to your Etsy listings automatically — so a sell-out at Saturday's market is reflected on your Etsy shop before Sunday morning. No manual editing required.

Why is Craftybase different from other Etsy and Square inventory tools?

Most tools just mirror finished goods quantities between platforms. Craftybase tracks your raw materials — so when your supplies run low, it knows before you do. If you make candles and run low on fragrance oil after a big market weekend, Craftybase catches that and tells you to reorder before you have an oversell situation on Etsy.

Can Craftybase calculate my COGS across both Etsy and Square sales?

Yes. Craftybase calculates your Cost of Goods Sold in real time for every product you make and sell — across both Etsy and Square. At tax time, you can generate COGS reports instantly instead of trying to reconstruct costs from receipts and memory. It's one of the most common reasons makers choose Craftybase over generic inventory tools.

Will Craftybase tell me when I need to restock before my next market?

Yes. Set reorder thresholds for each raw material and Craftybase will alert you when supplies dip below your safety level — before you list something on Etsy that you can't actually make. After a busy market weekend on Square, you'll know exactly what to order and how many batches you can still produce from what's on the shelf.