If you make products from raw materials, the direct Shopify→QuickBooks integration wasn't built for you. Craftybase sits between them: we track your materials, recipes, and true COGS, then export clean financial summaries to QuickBooks. No sync chaos. No manual journal entries. No month-end scrambles.
*no credit card required
Trusted by makers worldwide
The official QuickBooks Connector syncs sales and revenue—but it has no idea what goes into your products. If you manufacture from raw materials, you're stuck with:
Instead of forcing QuickBooks to track manufacturing workflows it wasn't designed for, Craftybase handles the messy middle:
Your accountant gets accurate numbers. You get operational control. QuickBooks stays clean.
| What you need | Shopify→QuickBooks Direct | Craftybase→QuickBooks |
|---|---|---|
| Sync finished goods sales | ✅ (when it works) | ✅ |
| Track raw materials | ❌ | ✅ |
| Store BOMs/recipes | ❌ | ✅ |
| Calculate true COGS | ❌ | ✅ |
| Multi-channel inventory | ❌ | ✅ |
| Clean QuickBooks reconciliation | ❌ (net payouts cause issues) | ✅ (summary journal entries) |
| Reliability | ⚠️ (frequent sync issues) | ✅ |
*no credit card required
With QuickBooks Inventory Sync (available on our Growth plan), your Cost of Goods Sold and inventory valuations flow directly from Craftybase to QuickBooks as journal entries — mapped to your chart of accounts.
When you finish a production run, Craftybase can automatically update Shopify inventory. No manual adjustments. No overselling.
Import orders automatically and sync stock levels across all your channels — so you never oversell or run out of stock.
I'm impressed with the ability to track minute quantities of essential oils and other materials used in multiple products. I love the conversion from purchase to tracking units, and love the ability to make components and recipes.
Craftybase makes it easy to create my formulas and automatically calculates what I need to use, when to re-order, how much it costs me to make my products, and so much more. I literally could not function without it!
This report makes tax time almost enjoyable. No more lists and spreadsheets — I just run the report for the time I need, and it's done!
Craftybase has given me the tools amp; resources to accurately track my materials, recipes, and inventory. I love that I can build out my recipes and make adjustments to see my cost in real time.
We do not know what we would do without this application. Spreadsheets and confusing documents is a thing of the past now!
I love that the app keeps track of how much material I have on hand and how much it costs me exactly… This allows me to really know how much my products cost me to make and how much I should charge.
My favourite feature is the software's ability to calculate the cost of our products in real-time, taking into account the increase in the costs of raw materials.
Craftybase is an instrumental part of our bookkeeping. Having a business that manufactures products with countless raw materials, Craftybase keeps us organized and helps us have a clear picture of the health of our business.
I love that Craftybase keeps track of the cost of materials over time including shipping. As costs creep up I can make sure my product prices reflect that reality.
Craftybase allows us to be lean with our materials inventory so we won't have any overage of inventory. It provides a great easy-to-use analysis of COGS to help us better manage our margins.
Craftybase helps me keep my sales automatically entered into my system so that I can get on with doing the fun part: the creative products I make!
It's super important that we can record and trace ingredient lots and production batches. Craftybase has made this process streamlined and easy to stay organized.
There are three common approaches to integrating Shopify and QuickBooks — but only one works well for businesses that manufacture products from raw materials.
The official connector syncs sales, expenses, and payouts. It works for simple retail — but if you manufacture products, it can't track materials, calculate true COGS, or handle the complexity of batch production. Many makers end up with duplicate entries and reconciliation nightmares.
Apps like Synder and A2X handle net payouts better than the native connector. But they're still accounting tools — they don't track raw materials, recipes, or production. If you manufacture, you're still stuck maintaining spreadsheets alongside QuickBooks.
Craftybase handles what QuickBooks can't: raw materials, BOMs, production tracking, and true COGS. Then it exports clean financial summaries to QuickBooks — so your accountant gets accurate numbers without forcing QuickBooks to do something it wasn't designed for.
The full breakdown of what's wrong with the direct Shopify→QuickBooks connector — and what makers should do instead.
What QuickBooks does well, where it falls short for makers, and how to build a system that actually works.
Learn how Craftybase syncs COGS and inventory valuations to QuickBooks Online — no manual journal entries required.
Connect Shopify and QuickBooks the right way — with manufacturing-grade inventory in between.
*no credit card required
Shopify + QuickBooks Integration FAQ
The direct Shopify–QuickBooks integration doesn't track manufacturing costs or COGS per product — it only syncs sales revenue and payments.
The QuickBooks Connector syncs sales transactions and payouts — but it has no concept of raw materials, recipes, or production. If you manufacture products, it can't track the materials that go into each item or calculate your true COGS. You end up with incomplete data and reconciliation headaches.
Craftybase sits between Shopify and QuickBooks, calculating COGS from your recipes and materials before passing clean financial data to QuickBooks.
Craftybase imports orders from Shopify, tracks your raw materials and recipes, calculates true COGS per unit, and then exports clean financial summaries to QuickBooks. Your accountant gets accurate numbers; you get operational control over your manufacturing.
Yes — Craftybase calculates COGS from your bill of materials and exports journal entries to QuickBooks, so your books reflect actual production costs.
Yes — our Growth plan includes QuickBooks Inventory Sync, which pushes your COGS and inventory valuations directly to QuickBooks Online as journal entries. No more manual calculations or month-end scrambles.
No — Craftybase handles inventory, manufacturing, and COGS while QuickBooks handles bookkeeping, tax, and payroll. They work alongside each other.
No — Craftybase works alongside QuickBooks. QuickBooks handles bookkeeping, taxes, and financial reporting (what it's great at). Craftybase handles inventory, production, and COGS (what QuickBooks can't do). Together, they give you complete visibility.
Synder and A2X are good at handling Shopify payouts and reconciliation. But they're accounting tools — they don't track raw materials or calculate manufacturing COGS. If you just need better payout sync, they might work. If you manufacture products, you need Craftybase.
Yes — Craftybase integrates with Shopify, Etsy, Amazon, WooCommerce, Square, and more. We pull orders from all your channels, track inventory centrally, and can push stock updates back to each platform.
Intuit and QuickBooks are registered trademarks of Intuit Inc. Shopify is a registered trademark of Shopify Inc. Used with permission.
